It’s here! Time to book your ESA Winter hotel roooms.
As you may have heard, the hotel chain underwent a ransomware attack recently. As not all of their systems are working just now, we’re going to have to do a workaround regarding room availability.
The biggest problem is that currently it is not possible to book Saturday 19 Feb online. Please rest assured that this is because ESA has a block on this date, but because of the IT problems they can’t currently unlock online booking.
There are two routes to booking a hotel room for ESA Winter 2022:
Book online for instant confirmation, then email
At the time of writing it is possible to book rooms up to Saturday 19 Feb, but not including Saturday night. Don’t worry!
Go to the microsite link and book a room from your arrival day to Saturday 19 Feb
If you’re leaving Saturday, no further action is required. You’ve booked!
If required, email the hotel manager directly and request that your stay is extended to your actual departure day on Sunday 20 or Monday 21. Extension is guaranteed if you’ve booked on the microsite, they just can’t unlock these rooms on the website.
Note: Some people have reported that online booking is available for the final weekend. Try this first, but if it doesn’t work, the above instructions remain valid
Alternatively – Book in full by email
The second option is to book in full by email. The hotel will be able to manage the whole process, but may take a few working days to reply. If you are a member of the hotel loyalty scheme make sure to include your membership number in the email.
The ESA room rate includes breakfast and is fully flexible/refundable up until the day before check in.
Single – 704 SEK per night
Twin – 456 SEK per person per night
Triple – 373 SEK per person per night (limited availability – email only)
Quad – 330 SEK per person per night (limited availability – email only)
All rates include MOMS (sales tax) at 12%
Volunteers are requested to book in twin rooms to reduce the risk of infection spread
ESA is requiring all attendees to bring a proof of vaccination. This isn’t negotiable – it was requested by the vast majority in the pre-event survey and is the right thing to do.
Anyone who gets COVID during the event will have their badge removed along with those a room is being shared with.
Proof of vaccination
If you have a vaccine proof and can reach ESA, we will accept it, including those vaccines not on the WHO list. In the EU we will require it to be a digitally scannable proof of vaccination. For the rest of the world, paper will be fine.
Your proof of vaccination may not be valid at the EU border if the vaccine has not been approved in the EU. You may be required to take a pre-flight PCR test, or not be allowed to travel at all. Please remember that Copenhagen airport is in Denmark so Danish entry rules apply.