ESA Winter 2018

ESA invites you to return to Växjö, Sweden for our first winter event! Taking place from 17 Feb to 25 Feb entirely within the Royal Corner, this will be a small event with a ‘second stream’ / old ESA feel.


Run submissions -> http://esa.lordmau5.com/
Tickets -> https://esamarathon.eventbrite.com/
Hotels -> See below

Why ESA Winter?

For the past 3 years we’ve hosted a 2-3 day marathon at each Dreamhack and have realized that it’s just as much work as running an event ourselves. We feel Dreamhack just wasn’t long enough to present our best work and the loud halls of Dreamhack don’t provide a pleasant venue to practice, speedrun, or hang out.

After the success of “ESA Winter Highlights” at Dreamhack Winter 2016 we believe it’s time to run a fully independent winter event. We want the schedule at ESA Winter to be as diverse and varied as the ESA second stream this year, and to carry a similar positive vibe. If you’ve ever considered that you want to do a marathon run but have never attended a marathon before, we think this is going to be the ideal place.

We will try our hardest to make sure everyone submitting has at least one game in the marathon. Like old times! There are going to be no limits to tickets even if you are not running. In the event the first hotel allocation sells out we will explore further options, like during ESA.

When?

The marathon will run for 24 hours a day from approximately late afternoon Tuesday 20th to late evening Saturday 24th. It will be streamed on www.twitch.tv/esamarathon

Hotel check in will be available from 4pm Friday 16th, and the event space will open later on Saturday 17th when ready. Anyone who wants to help setup and tear down the practice rooms will need to arrive on Saturday and in return we can offer a [200SEK] ticket. Hotel check out will be on Sunday 25th or Monday 26th at 10am and we hope to have completed teardown by Sunday night.

There is no need to stay the full duration, but no discounts are available for short trips.

Submissions

The game selection and schedule group will this year be lead by Fatzke in cooperation with eTholon and IrregularJinny. For full details see the submissions forum post.

Volunteers

Attendees who are selected to help on tech, hosting or setup, and who are willing to volunteer 16 hours to their task, will be offered a half price [200SEK] ticket. For tech/hosting this is 4x4h shifts, for setup this is making yourself throughout all of the setup/teardown times.

Accommodation

Accommodation is in the hotel itself, and you can book single, twin, triple and quad rooms. The price list is attached below. There will be no mass housing available at ESA Winter.

Solo rooms: 600SEK per person per night
Double rooms: 400SEK per person per night
Triple rooms: 333SEK per person per night
Quad rooms: 300SEK per person per night (limited number)

To reserve a, contact the hotel directly. The reservation code is “ESAW”.

Email: q.royalcorner@choice.se
Tel: +46 470 70 10 00

Charity

ESA Winter will be once again fundraising for Save the Children. Please consider in your submissions any incentives that you would find acceptable for your event!

Ticket Price

The normal price ticket for attendees will be 400SEK. This will be used to pay the conference space for the week.

Volunteers will be offered a discount (see above). If you’re intending to volunteer, please wait until the end of volunteer registration before buying a ticket and we will send you a special discount code. If you apply you are guaranteed a ticket no matter what.

Regular tickets can be bought here: http://esamarathon.eventbrite.com/

During the booking process you will be offered the chance to buy the signature (grey) hoodie, a new lightweight (purple) hoodie and an event tee.

The grey hoodie has the shiny embroidered logo as before

The tee and the light hoodie will have this year’s new screen print design

Timeline

Game Submissions and Volunteer Applications

Open October 2nd through October 22nd (extended by another week)

First cuts

November 5th (if necessary)

Full game list, schedule and game incentive submissions

December 1

Open Registration

NOW and onwards

Off-site Volunteer Submissions

Open January 14 thru 28

ESA Winter 2018 Organisers

Sponsors

Platinum sponsors

Gold sponsors

Other sponsors

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